WEATHERFORD AERO MODELING SOCIETY (WAMS)

CLUB BY-LAWS

Dated 1 January, 2007

 

 

 

Table of Contents

 

I.          General Membership Rules and Regulations

II.         Officer Duties

III.       Flying Field Rules and Regulations

 

 

 

I. General Membership Rules and Regulations

 

1.         Members of the Weatherford Aero Modeling Society (WAMS) must be members

of the academy of Model Aeronautics (AMA).

 

2.         Membership will be effective immediately upon receipt of annual dues and proof

            of membership in the AMA.  Proof of AMA membership may be a Photostatic

            Copy of the AMA card or by the President, Vice President, Secretary may sign the

“Sighted By” block on the membership application.  Membership period will be

from January 1st through December 31st of each year.  Persons who have not

renewed their membership by March 31st, will be dropped from the membership

rolls.

 

3.         Club Meetings:

 

            A.  Club meetings will be held monthly, normally on the first Tuesday of each

                  month.  Club meetings will be official if thirty (30) percent of the membership

                  is present.  Corporate or Business Members are excluded from the membership

                  count in determining the thirty (30) percent attendance.  Rule changes,

                  monetary matters and other significant events must be approved by a majority

                  of the members present.  Only current active members may vote on matters

                  affecting the club.

 

            B.  An Executive Committee consisting of all elected officers, the newsletter

                  editor, and up to two At-Large Members appointed by the President should

                  meet informally, monthly at their convenience, but preferably two weeks

                  before the regular membership meeting.  The purpose of this Executive

                  Committee will include, but not limited to, developing the meeting agenda,

                  long term planning and other subjects as deemed necessary for the benefit of

      the club.

 

4.         Club meeting will be conducted using an informal Parliamentary Procedure.

 

5.         Membership Categories and Dues.

 

            A.  Individual membership dues will be thirty-five dollars ($35.00) per calendar

                  year.

 

            B.  Family memberships are available for forty-five dollars ($45.00) per calendar

                  year.  Membership cards will be issued to each family member who is also an

                  AMA member.

 

            C.  Junior memberships are available for youth who have not reached their

                  nineteenth (19) birthday.  The fee for an individual Junior Membership is one

      dollar ($1.00).

 

D.  A Senior Membership is available for persons who have attained the age of

      sixty-five (65) years.  The Fee for an individual Senior Membership is ten

      dollars (10.00).  A Senior Family Membership is thirteen dollars ($13.00).

 

E.  Persons wishing to join WAMS after September 1st, will have their dues

      prorated as follows:

                        September 1 through 30; twelve dollars ($12.00)

                        October 1 through 31; nine dollars ($9.00)

                        November 1 through 30; six dollars ($6.00)

                        December 1 through 31; three dollars ($3.00)

 

F.  Persons not wishing to be a full member may receive the newsletter by U.S.

     Mail for an annual fee of five dollars ($5.00)

 

6.         Any change to the club By-Laws must be submitted to the membership at a regular

meeting and approved at a subsequent meeting.  The proposed change must be

published in the WAMS Newsletter prior to a vote being taken.  This rule may be

waived if two-thirds of the club’s membership is present to vote.

 

7.         Club Officers will be elected at the January meetings each year.  The new officers

            will assume office immediately upon the results of the election being accepted by

the members present.  The term of office will be for one calendar year.

 

8.         New Club Officers will be nominated by a Nomination Committee, or by petition.

            the petition must be in writing, signed by at least five (5) active members and be

            filed with the Secretary at least fifteen days before the date of election.

            The Nominating Committee will consist of at least three members appointed by the

            club President and approved by the members.  This committee will be formed each

            year before July 15th and the committee will prepare a slate of candidates to be

presented to the members at the last meeting of each calendar year.

If the Nominating Committee is unable to provide a candidate for an office, the

President will accept nominations from the members present.  Only members who

have expressed their willingness and ability to serve may be nominated.

9.         Should a club member become unable to perform the duties for which he/she was

            elected, they must immediately notify the President or Vice President.  At the next

            club meeting a replacement will be elected or a temporary replacement appointed.

 

10.       No officer or member may make any contact in the name of WAMS, without the

            approval of the membership.

 

11.       Any person collecting monies for any activity of WAMS is obligated and should be

            prepared to make full disclosure to the membership and to the Club Treasurer.

 

 

 

II Officer Duties

 

1.         President:  Will preside at all monthly meetings.  Appoint members to committees

as necessary to serve the needs of the club.  With membership approval, conduct

negotiations and enter into contacts on behalf of the club.  Act as co-signer on club checks.

 

2.         Vice President:  Will preside at monthly meetings in the absence of the president.

            May also act as co-signer on club checks.  He/she will be responsible for inspection

            and maintenance of all WAMS equipment, property, and real estate.

            An inventory of all WAMS property will be maintained.  Needed repairs and

maintenance will be reported at each meeting.

 

3.         Secretary/Treasurer:  May be a combined office unless club size is too large to be

efficiently handled by one member.

 

Secretary:  Duties will include recording the minutes of club meetings and

     maintaining them as a permanent record of club activity.  Maintaining records

     of club membership, issuing membership cards, and handling routine club

     correspondence.  Maintain all administrative forms, records, and associated

     property necessary for performance of the Secretarial Duties.  At each meeting,

     he/she will give a verbal or written account of the Minutes of the last meeting.

 

Treasurer:  Duties will include keeping records of all monies coming into or going

     out of the club treasury.  All out-going funds will be by check, which will be

     signed by the Treasurer and the Club President or Vice-President.  At each

     meeting, he/she will give a verbal or written account of all club financial

     activities since the last official club meeting, to include a treasury report.

 

4.         Sergeant at Arms:  Will keep order as directed by the presiding officer at official

            meetings.

 

5.         Field Safety Officer:  Will enforce all safety rules prescribed by these By-Laws and

            those deemed necessary for temporary enforcement.  Also he/she will have the

power to eject from the club flying field any member not abiding by the club rules.

The flying field gate combination will be changed annually or as deemed necessary

by the Field Safety Officer.

 

6.         Frequency Coordination Officer:  Will keep club members informed of AMA

            Frequency proposals and changes.  He/she will also maintain frequency control at

the club flying field during any club gathering, official or unofficial (i.e. Sunday

flying sessions).

 

7.         Upon expiration of his/her term of office, the outgoing officer will surrender to

his/her successor al records, reports, communications, documents, monies, and

other club property.  This may be immediate or at a time and place convenient for

both parties.

 

 

III. Flying Field Rules and Regulations

 

1.         All AMA Safety Rules will apply, including the requirements to have an effective

            muffler system on all engines larger than 0.10 C.I.D.

 

2.         Additional safety rules may be included as required by extenuating circumstances.

 

3.         All club flying sites will be set up to conform to the following minimum

requirements:

            A.  The pilot flight positions will be at least five (5) feet from the pit side of

      the flight runway.

            B.  The aircraft pitting area will be at least twenty (20) feet from the pit side

      of the flight runway.

C.  A five (5) foot safety zone will be established behind the aircraft pitting

      area.

D.  A small fence or designating device will be placed at the rear of the five

      (5) foot safety zone.

E.  A ten (10) foot clear walkway will be established to the rear of the ten

      (10) foot safety zone.

F.  A tent area to include seating will be established to the rear of the  (10)

      foot clear walkway.

 

4.         Each pilot is responsible for his/her staging area.  The Safety Officer may amend

this rule as required by special circumstances.